Team Manager

Makati City, Philippines

07/15/2022

Team Manager

The Team Manager is responsible for effectively managing and leading a team of employees and communicating the company goals, safety practices, and deadlines to the team. S/he is also responsible for motivating team members and assessing performance and provides assistance to management, including hiring and training, and keeps management updated on team performance. The Team Manager will work to identify all the necessary elements and clarifications required to deliver a high-quality product to our clients. S/he will determine the most efficient production workflow, meet with the Supervisors and team leaders, set the production process in motion, and oversee its completion. This position mainly manages the team; providing support and mentorship for all aspects of their work.

Specific Responsibilities

  • Manages the coordination of all work for the team in the hub office
  • Prepares and implements workflows to best coordinate production activities; to ensure quality meets client requirements
  • Focuses on relationship building with internal and external resources
  • Manages employee and contractor schedules to ensure coordinators can efficiently and appropriately assign work
  • Liaises and initiates interdepartmental interaction globally to solve challenges proactively
  • Participates in shaping, testing, and implementing new systems and software; such as scheduling and subtitling tools
  • Regularly and accurately invoice contractors and vendors in a timely fashion
  • Encourages team members, including communicating team goals and identifying areas for new training or skill checks
  • Assists management with hiring processes and new team member training
  • Answers team member questions, helps with team member problems, and oversees team member work for quality and guideline compliance
  • Develops strategies to promote team members' adherence to company regulations and performance goals
  • Conducts team meetings to update members on best practices and continuing expectations
  • Generates and shares comprehensive and detailed reports about team performance, mission-related objectives, and deadlines
  • Manages daily operations and offers creative solutions to meet the required client/customer satisfaction
  • Creates effective productivity dashboards to update the company on the team’s progress
  • Delegates work assignments to the appropriate team member
  • Ensures achievement of the team’s goals and creates action items to consistently improve the team’s performance

Capabilities and Skills

  • Respect People - Ability to consistently values the unique point of view of each individual within the company; Ability to consistently accepts objective feedback and share ideas that bring meaning and value to the team’s performance; Embraces diversity by understanding the perspectives of global counterparts or team members
  • Be Extraordinary - Creates value to the team that would create an impact on business goals and objectives; Ability to consistently go the extra mile in delivering day-to-day responsibilities; Able to develop ideas or suggestions to improve the operations, policies, or procedures within the team
  • Embrace Change - Welcomes unforeseen detours and turns them into opportunities to drive creative solutions for the team; Able to consistently demonstrates a positive attitude in accepting and acknowledging the constant changes in the company; Consistently embraces change while still delivering high-quality job performance
  • Technical and Functional Capability - Ability to understand the nature of the business and carry out necessary processes relevant to the performance of the job; Ability to foresee potential issues by being keen on every detail pertaining to clients’ requirements; Ability to understand and appreciate the value of the function in achieving the department’s objectives
  • Critical Thinking and Problem Solving - Ability to use critical thinking and problem-solving activity to resolve operational issues; Ability to apply a logical method of acquiring information and analyzing data, and shows the capability to develop effective and innovative solutions; Ability to demonstrate effective problem-solving approaches and be able to provide suggestions to others on how to serve clients better
  • Operational Excellence - Knowledgeable in the operational processes and workflow, and understands its value to the company’s objective; Ability to identify, organize and monitor the set of activities that creates value in the form of services by transforming operational inputs and outputs; Ability to identify common goals and objectives, and pursues mutually beneficial and cooperative activities that contribute in achieving business objectives
  • Organizational Excellence - Ability to utilize all the various tools at their dispatch in order to run operations as efficiently as possible; Keen sense for how to best manage people and processes in order to achieve high levels of organization and productivity; Ability to establish an internal framework of standards and processes intended to engage and motivate employees to deliver products and services that fulfill customer requirements within business expectations
  • Facilitating Change - Ability to encourage others to seek opportunities for different and innovative approaches to address concerns and opportunities; Ability to facilitate the implementation and acceptance of change within the department and workplace; Ability to consistently remains open to ideas offered by others, and provide support and uses ideas in a collaborative way
  • Planning and Organizing - Ability to identify more important and urgent tasks, and ability to adjust when appropriate; Ability to establish efficient work standards in order to perform and achieve a required output as planned and to effectively plan tasks including necessary resources, materials, or equipment; Ability to carry out planned tasks and be able to accomplish within the given work schedule, and to guide others involve in the specific task/s accomplish the desired output
  • Managing Results - Effectively managing one’s time and resources to ensure that work is completed efficiently; Identifying more critical and less critical activities and tasks, and ability to adjust priorities when appropriate; Ability to devise plans and systems to increase the cost-effectiveness of projects, optimizing financial layouts and reducing costs by restructuring the work, developing and putting more effective tool and method in place
  • Execution - Ability to establish personal accountability with the results of the given or assigned job function; Ability to consistently track the progress of set metrics and suggests improvement when appropriate; Ability to balance long-term and short-term program based on established departmental strategies
  • Building Teams - Uses appropriate methods and a flexible interpersonal style to help build a cohesive team; Being able to refer back to the strength-based leadership of each team member and help in utilizing it to achieve the desired performance standards; Values and uses individual difference and talents to achieve organizational goals, and facilitates the completion of team goals; Listens to and fully involves others in team decisions and actions
  • Developing People - Plans and supports the development of individual’s skills and abilities so that they can fulfill current and future job/role responsibilities effectively; Ensures that opportunities for development are available, and provides various development tools such as formal and informal training, coaching and mentoring; Gives individuals specific and timely feedback on their performance related to performance goals

Qualifications and Experience

  • Bachelor's Degree in Mass Communication, Journalism, Advertising, or any related field
  • Must have at least 3-5 years of work experience in a related field or industry
  • Fluent in English both in written and spoken
  • High attention to details
  • Able to work under pressure and with minimal supervision
  • Outstanding communication and team-building skills
  • Demonstrated ability to problem-solve, exercising diplomacy and sound judgment
  • Must have experience handling team and team’s performance
  • Good mentor and coach to inspire positive work output
  • Amenable to work in shifting schedule

Key Performance Indicators

  • Increase team’s work capacity
  • Quality of work output
  • Client's complaints
  • Maintain efficient workflows
  • Improvement Projects for the team
  • Achievement of team’s goals and objectives
  • Performance Management of staff

Expectations and Outputs

  • Develop technical know-how on the assigned team including the creation of efficient workflows
  • Timely resolution of operational issues and challenges; identify the root cause of the problem and develop effective corrective action/s
  • Manages the team’s productivity and performance and provides coaching, training, or mentoring to ensure alignment with the performance goals
  • Consistent monitoring of operational dashboards and validating correctness of the information to be used for future decision

Seniority Level

Middle to Senior Manager

Industry

Translation and Localization, Dubbing, Media Production, Broadcast Media

Employment Type

Full-time

Job Functions

Team Management, Leadership, Process Improvement, Quality Checking, Coordination, Team Development, Team Engagement

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