Project Coordinator

Philippines

09/01/2021

The Project Coordinator is responsible for assisting the project teams to manage resources and information and assist with scheduling and planning meetings and project activities. The Project Coordinator includes roles that require expertise in a specific area, such as quality checking and vendor management.

Ensures all incoming projects are properly checked for errors in the proxy and scripts;
Determines the team’s capacity for proper project assignments;
Guarantees the quality of all projects to be delivered by performing complete quality assurance checks based on the guidelines stated by the client/s;
Coordinates with company vendors (Freelancers) with regards to their training, feedback, project assignments, and work order creation (invoice) or checking/validation, when necessary;
Schedules internal staff and FL work daily, prepares work materials for editors, publishing QC’ed subs and maintains trackers and production sheet;
Manages project files from Project Managers, or Global directors; Coordinates, liaises and monitors production with FLs;
Provides assistance to the editors regarding technical matters regarding work materials, editing tools, file conversions, and do quick-fixes for things like timing and display errors;
Performs time code adjustment and spot checking of post-language QC files, and QC work;
Observes compliance to defined company policies, procedures, guidelines and drives continuous improvement; and
Performs other function-related tasks as may be assigned from time to time.

Universal Competencies (Core Values and SBL):
Respect People - Ability to consistently values the unique point of view of each individual within the company; Ability to consistently accepts objective feedback and share ideas that bring meaning and value to the team’s performance; Embraces diversity by understanding the perspectives of global counterparts or team members
Be Extraordinary - Creates value to the team that would create impact to business goals and objectives; Ability to consistently go the extra mile in delivering day-to-day responsibilities; Able to develop ideas or suggestions to improve the operations, policies or procedures within the team
Embrace Change - Welcomes unforeseen detours and turning them into opportunities to drive creative solutions for the team; Able to consistently demonstrates a positive attitude in accepting and acknowledging the constant changes in the company; Consistently embraces change while still delivering high-quality job performance
One Team With Passion - Demonstrates willingness to help and support other members of the team and expresses gratitude to those who have made significant contributions; Takes positive approach in interacting with fellow employees, both local and global; Show passion in achieving team's goals and objectives by ensuring individual objectives are met
Strength-Based Leadership - Being aware of individual strengths and appreciating its value in performing the job; Utilizes strengths and improving weaknesses in performing the duties and responsibilities; Shows personal leadership by driving the core values of the company to fellow employees
Functional Competencies:
Technical and Functional Excellence - Ability to understand the nature of the business and carry out necessary processes relevant in the performance of the job; Ability to foresee potential issues by being keen on every detail pertaining to clients’ requirements; Ability to understand and appreciate the value of the function in achieving the department’s objectives
Productivity and Quality Orientation - Ability to efficiently perform tasks within the given working hours, and be able to meet demanding productivity goals; Ability to accomplish tasks by considering all areas involved, showing concern for all aspects of the job and accurately check processes and tasks; Ability to ensure high-quality output and initiates action to correct quality problems or notifies others of quality issues as appropriate
Building Positive Working Relationship - Ability to develop collaborative relationships with the clients, team members and external stakeholders to facilitate the accomplishment of work goals; Communicates changes or problems about the project/s to team members and team leader and work on solutions; Implements effective means for monitoring and evaluating the work process and the attainment of mutual goals
Adaptability and Accountability - Ability to accept full responsibility for assigned tasks by demonstrating concern for achieving the required performance standard while getting tasks done in a timely manner; Ability to change in order to work better towards the achievement of the department’s goals, objectives and targets; Ability to adjust and tailor the support in order to meet the needs of the client/s; Having a sense of urgency in accomplishing assigned tasks and being able to properly prioritize tasks according to importance and urgency; Being open to new ideas and changes that could help the company grow
Dependability - Communicates regularly with the team to discuss both work and non-work-related concerns that might affect work standards, and initiates assistance when appropriate; Ability to develop a sense of ownership and demonstrate personal responsibility for achieving the high-quality results team member; Ability to show and influence the team in effectively getting things done and concur with the set company rules and regulations

Education: Bachelor's/College Degree in Advertising, Journalism, Education, Linguistics, Mass Communications, or its equivalent.
Work Experience: 2 to 3 years’ experience in a related field; Experience in writing is a plus; Experience in captioning / subtitling is a plus
Fluent in English both in written and spoken
Highly analytical and meticulous
High attention to details
Able to work under pressure and minimal supervision
Amenable to work in shifting schedule

Financial: Increase work capacity (Number of hours per week/month)
Customer: Deliver quality work output or project/s • Ensure clients acceptance of work output (Acceptance rate/Number of project redeliveries)
Process / Operational: Constant communication with the stakeholders • Timely submission of productivity reports (Response time/No late submission of reports)
People: Contribution to the team’s goals and objectives • Participation in the company’s planned employee engagement activities (Number of achieved team’s target/s per month/Number of participated activities)

Develop an efficient quality checking of files to ensure that the work output is in accordance to the standards of the client/s
Regular updating of productivity dashboard with visibility to the concerned stakeholders
Maintain an effective communication channel with the team members and concerned freelancers
Develop a harmonious relationship with the concerned stakeholders to ensure smooth delivery of project/s

Seniority Level

Associate

Industry

Translation and Localization, Media Production, Broadcast Media

Employment Type

Full-Time

Job Functions

Project Coordination

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Project Coordinator