Technology Blog

SPS - Single Production System - A New Solution For Managing End-To-End Production Orders

Author: Łukasz Zmywaczyk, Vice President of Application Development at Iyuno-SDI Group

March 23, 2021

Single Production System (SPS) is Iyuno-SDI Group's global system that is designed to be used across all Iyuno-SDI owned and operated facilities to manage all production orders (dubbing, subtitling and media services) from start to finish. SPS is hosted on Amazon Web Services with all the benefits provided by cloud hosted solutions.

Who is it for?

SPS is for all users involved in the content localization process (internal Iyuno-SDI employees and external contributors including vendors, freelancers and customers). Thanks to the flexible Workflow Management System, and user defined queues, any part of the process can be assigned to a contributor who can actively manage their tasks within the system.

Modules and main functionalities

SPS is designed as a modular ecosystem of functionalities which drive and manage the localization process in a fast, easy and transparent way. Although the approach is modular, all those functionalities are cooperating to deliver a high-quality user experience and provide support at every stage of the process.

There are 7 main modules:

  • Workflow Management System

  • Order Management 

  • Content Library

  • Production Management

  • Specifications

  • Administration

  • System Settings

Workflow Management System (WMS)

Workflow Management System (WMS) is designed to help streamline routine business processes for optimal efficiency. Each workflow is a roadmap detailing every step required to complete a process, with instructions regarding assets creation and information about which assets are produced at each step.

Workflows are defined by users and described by following criteria:

  • Client 

  • Languages ( source and target)

  • Service

  • Client SLA

  • Platform

  • Assets ( In & Out)

 

Key features

  • Manage/update workflow templates

  • See a visual representation of your production processes

  • Assign parts of workflows across facilities

  • Manage/update subservices templates

  • Manage/update task templates

subtitling workflow

Order Management Order Entry allows users to create jobs in a single place. Key steps are: Enter basic order data Create or choose existing assets from the Content Library Assign a workflow (from predefined list) Enter revenue and invoice data Review the suggested production schedule (based on workflow, standard time to complete tasks, media runtime and breakpoints) Start project (release to production )

subtitling workflow 2

Job Health & Status allows users to monitor and update jobs, including: Easily change workflows and schedules Quick view into project health (green, yellow, red status) Log, manage and distribute information about any errors identified on assets during production tasks and after delivery

subtitling workflow 3

Content Library Content Library is a centralized, searchable, global title repository through which users can register assets (e.g., video files, glossary, scripts, etc.) and metadata (e.g., title, season, content type, etc.) related to assets. Lightweight assets (glossaries, scripts, etc.) can be uploaded directly into the cloud allowing the system to create relationships between assets with their related workflows.

subtitling workflow 4

Production Management Production Management is a module that allows Iyuno-SDI facilities to organize their production activities, resources, workspaces, vendors, and capacity measured against the workflows to be completed. Key features: Manage all tasks through queues Assign tasks to resources, workspaces, and vendors Access capacity metrics for resources, workspaces, and vendors See all errors and holds logged against a task ( summary at a job level in Project Health) Modify workflows if necessary Scheduled resources, both internal and external, can track details on dedicated dashboards: Tasks to perform with dates Link to cloud-based assets Provided capacity/availability User profile and qualifications

subtitling workflow 5

Specifications The Specifications module handles the details needed to on-board new platforms. From creating specification templates, to mixing and matching modular instructions, users have freedom and flexibility to connect these components together to provide all the information needed to produce and deliver assets successfully. Key features: Create and configure platforms Create specification templates Create and manage technical and delivery specifications Compose technical flows and modular instructions

subtitling workflow 6

Administration The Administration module manages all entities involved in the production process. Key features: Create and configure users for Iyuno-SDI, clients, vendors Onboard facilities Create and manage clients Create and manage vendors

subtitling workflow 7

System settings System Settings is the control centre where System Administrators manage access to different parts of the system and which data that is visible to users through permissions and role management. Key features: Manage roles and permissions Set security settings across the system Manage servers across Iyuno-SDI Configure all notifications Maintain all dictionaries in SPS

Although the approach is modular, all those functionalities are cooperating to deliver a high-quality user experience and provide support at every stage of the process.


What’s on the roadmap for SPS?

Integration with Iyuno-SDI’s internal finance system

Integration with other applications from Iyuno-SDI Media Ecosystem including: AppSuite, GTS Pro, Language Automation Portal, and MAM