HR Coordinator

Los Angeles, USA

8/4/2022

HR Coordinator

This is a hybrid position based in Los Angeles, CA, and reports to the Human Resources Manager (US). The HR Coordinator will be directly involved in all aspects of the Human Resources Department, including but not limited to recruiting, benefits, on-boarding/off-boarding, employee relations and administration of personnel files.

Recruiting

  • Collaborate with hiring managers to understand job requirements and desired soft skills in order to effectively target and present the most suitable candidates for consideration.
  • Post all listings on various job boards- think outside of the box to bring in the best candidates.
  • Source, screen, and review resumes.
  • Conduct phone screenings, scheduling tests, coordinate in-house interviews, and collaborate with HR team to hire and on-board selected candidates.
  • Assist with the writing/editing of job descriptions to accurately explain the functions and qualifications of roles.
  • Evaluate all resumes against open positions and retain candidate resumes which might fit other positions in the future.

On-boarding

  • Conduct new hire orientations, employee introductions and tour of the facility.
  • Coordinate with IT and Facilities to provide new hires with necessary credentials and equipment.
  • Prepare new-hire paperwork and personnel files.
  • Enter new-hire data in ADP.
  • Collect and review new hire paperwork to verify completion and employment eligibility.
  • Run E-verify for all new hires.
  • Send follow up email for new hires with all necessary information needed (401k, benefits, etc.).
  • Instruct new hires how to use and navigate ADP.

Administrative

  • Handle employee new-hire, change, and term forms, and make changes in various systems and databases as needed.
  • Enter employee changes, updates, and information into HR database.
  • Check HR inbox daily for important emails to respond to.

Benefits

  • Provide benefit related documentation to newly eligible employees or employees inquiring about benefits.
  • Enroll employees in elected benefits, administer benefit changes and updates and communicate needed cost changes to payroll.
  • Review and approve all benefit elections in ADP.
  • Respond to employee benefits questions or provide them with necessary contacts and resources.

Miscellaneous

  • Assist the HR Manager and Director of Global HR with various reports and projects.
  • Assist with the filing of paperwork in personnel files on a daily basis.
  • Assist employees with general HR questions and inquiries.
  • Adhere to company policies and procedures.
  • Perform other related duties, as assigned.

Must be able to demonstrate

  • Excellent communication skills.
  • Excellent negotiation skills.
  • Good technical understanding.
  • Self-Motivation.
  • Proactivity.
  • Ownership.
  • Ability to work independently and on own initiative.
  • Ability to be an excellent team player.
  • Good time management skills.
  • Excellent organizational skills.
  • Strong interpersonal skills.
  • Good attention to detail.
  • Excellent problem-solving skills.
  • Excellent problem-solving skills.

Qualifications and Experience

  • Strong interest in a career in Human Resources is required.
  • Knowledge of CA and Federal labor laws.
  • Advanced computer skills with proficiency in Microsoft Office, particularly in using Outlook and Excel.
  • Prior experience with Adobe Acrobat and Adobe Sign is a plus
  • Prior experience with ADP Workforce Now is a plus

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