Administrative & Finance Assistant

Tokyo, Japan

08/26/2022

Administrative & Finance Assistant

The position of Administrative & Finance Assistant will be responsible for the performance of a variety of duties categorized by Financial, Administrative, and In-house activity support. This position will carry out the role of an accounting staff to work with outsourcing firms to make sure all transactions and documents are recorded properly, manage bank accounts and cash, proceed with approved payments, and report the status of finance data. You will have the guidance and instruction from the Regional Finance team. The role also includes administration tasks to keep the office running smoothly, which includes but is not limited to equipment management, purchasing, document management, receptionist, and event organizing support.

Principal Duties and Responsibilities <Finance>

  • Handle the payment of office expenses (taxi, express, office phone, photocopy, house rental, office rental, office properties…)
  • To compile, copy, sort out and file records of office expenses, business transactions, with supporting documentation (contracts, invoices, and receipts, etc.)
  • Collaborate with the accounting firm for the office’s expense records, and make sure transactions and documents comply with accounting, legal, and tax regulation
  • Manage bank accounts and cash usage
  • Prepare weekly and monthly management reports

Principal Duties and Responsibilities <Admin>

  • Equipment management
  • Update and manage inventory
  • Check and maintain the equipment in good condition. Request to repair or replace to Management if needed
  • Document: composing/preparing administrative documents, getting approval from the Management, and filing documents in the office
  • Receptionist: receive calls, send/receive posts, greet and assist visitors, book meeting room, and follow up on the schedule
  • Purchasing: Research, propose options to management, and proceed to purchase with vendors
  • Support document format check and translation from English to Japanese
  • Support Regional HR in organizing engagement programs and company events such as company dinner, farewell, team building, and annual health check by buying gifts, reserving the location, coordinating the transportation, etc.
  • Perform other tasks if required

Required Qualifications & Experience & Capabilities & Skills

  • At least 1-3 years work experience in Finance and Administration
  • Native level of Japanese and comprehensive communication in English or Korean
  • Have at least a Bachelor's Degree in Accounting and / Business Administration
  • Excellent computer skills (Microsoft Programs & data-base experience preferred)
  • Active, positive, self-disciplined, self-motivated, and hard-working attitudes are required
  • Reliable, accurate, patient, neat and tidy, self-learning attitude
  • Ability to work in a fast-paced business environment

Industry

Translation and Localization, Media Production, Broadcast Media

Employment Type

Full-Time

Job Functions

Finance, Admin

Required Documentation

Japanese Resume Attached

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